Permits and Forms

Industrial/Commercial Connection Permit Application

The Industrial/Commercial Permit Application process is administered by the Engineering Department.  An application must be submitted for District review and approval prior to the issuance of any industrial or commercial sanitary sewer connection permit.  The application must include an engineered site plan, plumbing drawings, detailed flow calculations, a sampling manhole application and payment for the application review fee.  For more information contact the Engineering Department at 815-387-7555.

Wastewater Discharge Permit

Pursuant to the provisions of all applicable ordinances of the Rock River Water Reclamation District, Significant Industrial Users (SIUs) discharging to into the District’s sanitary sewer MUST apply for a general Wastewater Discharge Permit if any of the following conditions apply:

  1. The user has a discharge process flow of 25,000 gallons or more per average work day, or
  2. The user has a discharge flow greater than 5% of the flow in the District’s wastwater treatment system, or
  3. The user’s wastewater contains toxic pollutants as defined pursuant to Section 307 of the Act or State Statutes and Rules, or
  4. District, IEPA, or USEPA finds the user’s wastewater has significant impact either singly or in combination with other contributing industries, on the wastewater treatment system, the quality of sludge, the system’s effluent quality, or air emissions generated by the system, or
  5. The user is a member of a National Categorical Pretreatment Standard promulgated by USEPA in accordance with Section 307(b) and (c) of the Act, and 40 CFR Part 403.6 which applies to industrial users.  For purposes of this section, “process wastewater” excludes sanitary, non-contact cooling, and boiler blow down wastewater.

When is the application due?

The application is due 180 days after the final administration decision is made upon a categorical determination under 40 CFR Part 403.6(a)(4).

Baseline Monitoring Report

Users subject to a National Categorical Pretreatment Standard promulgated by USEPA are required to submit a Baseline Monitoring Report, as required in 40 CFR part 403.12(b)(1-7).

Industrial User Change in Condition Report

A Significant Industrial User, permitted with the District, shall notify the District prior to the introduction of new wastewater or pollutants or any substantial change in the volume of characteristics of the wastewater being introduced into the POTW from the user’s processes. Formal written notification shall follow within thirty (30) days of such introduction on a “Change of Condition” form provided below:

Non Significant Categorical Industrial User Wastewater Discharge Permit Application

Pursuant to the provisions of all applicable ordinances of the Rock River Water Reclamation District, categorical industrial users connected to the District must apply for a NSCIU Wastewater Discharge Permit if:

The user generates wastewater from a manufacturing process that is subject to any National Categorical Pretreatment Standard (NCPS) and;

  1. The user generates wastewater from a manufacturing process that is subject to a National Categorical Pretreatment Standard (NCPS) and;
  2. The user never discharges any more than 100 gallons per day (gpd) of total categorical wastewater and:
    • If the user is an existing facility, the user has consistently complied with all applicable Categorical Pretreatment Standards and requirements;
    • The user never discharges any untreated concentrated wastewater; and
    • The user has not been in Significant Non-Compliance (SNC) during the past two years.

When Is This Application/Report Due?

This application/report is due 180 days after the final administration decision is made upon a category determination submission under 40 CFR Part 403.6(a)(4).

Zero Wastewater Discharge Permit Application

Pursuant to the provision of all applicable ordinances of the Rock River Water Reclamation District, categorical significant industrial users connected to the District must apply for a Zero Wastewater Discharge if:

  1. The user generates wastewater from a manufacturing process that is subject to any National Categorical Pretreatment Standards (NCPS) and;
  2. The User has elected to haul the process wastewater offsite for disposal and will not discharge these process wastewaters to the sanitary sewer.
  3. A categorical significant industrial user is any facility that has a process wastewater that is subject to the National Categorical Pretreatment Standards promulgated by the USEPA in accordance with Section 307(b) and (c) of the Act, and 40 CFR, Section 403.5 which applies to industrial users. For purposes of this application, “process wastewater” excludes sanitary, non-contact cooling and/or boiler blow down wastewater.

When Is This Application/Report Due:

This application/report is due 180 days after the final administrative decision is made upon a category determination submission under 40 CFR Part 403.6(a)(4).

Self Monitoring Reports

The General Pretreatment Regulations and the Rock River Water Reclamation District Code of Ordinances require that all Categorical and Non-Categorical Significant Industrial Users submit, at a minimum, semi-annual Self Monitoring Reports. These reports must be sent to the District by January 20 and July 20, reporting on the sampling and analyses conducted during the preceding six (6) months. The minimum self monitoring requirements are listed in your Wastewater Discharge Permit.

If your facility monitors any pollutant more frequently than the minimum required in your permit, the results of this monitoring shall be reported on the appropriate Self Monitoring Report Form and submitted to the District on a monthly basis.

The results of industrial self monitoring, upon approval by the District, shall be included with District sampling and analysis data to determine compliance with all applicable pretreatment discharge standards. Should the Self Monitoring Report Form indicate analyses of District provided split samples, these results, if approved, will be averaged with the District’s analytical results for the same sample.

In order for the self-monitoring data to be accepted, the samples:

  • need to be collected at the discharge location shown in your permit;
  • need to be taken following the proper sample procedures; and
  • need to be analyzed following the approved methods listed in 40 CFR 136.

For questions regarding self monitoring reporting, call 815-387-7635 or 815-387-7636.

Self Monitoring Report forms and instructions can be downloaded below:

The District requires industrial users that conduct their own analyses and submit self-monitoring data to include batch quality control data with their self-monitoring reports.  Batch quality control data includes:

Calibration Verification (CV) – The CV is a solution of known concentration containing the analyte(s) of interest. This solution is used to verify calibration curve accuracy.

Method Blanks – A blank is an analyte-free matrix, usually deionized water, which is carried through all sample preparation and analysis steps. Method blanks are used to determine if the preparation and analysis procedures contaminate the sample.

Laboratory Control Samples (LCS) – The LCS is a solution containing a known quantity of the analyte(s) of interest. Laboratory Control Samples are purchased from a secondary source. They are analyzed to verify method accuracy.

Matrix Spike Duplicates (MSD) – The MSDs are samples to which a known amount of the analyte(s) of interest has been added. MSDs verify method precision. They also indicate whether a sample’s matrix affects the analysis.

Matrix spike duplicates should be performed once for every 10 samples of a common matrix (type), beginning with the initial sample, and should be the same matrix as the samples.

Batch quality control data must meet the acceptance criteria specified in the analytical reference method.

The requirement to provide batch quality control data only applies to self-monitoring data that is submitted to comply with permit requirements or for compliance determination.

Wastewater Hauler Permit Application

Wastewater haulers that want to discharge their wastes at the District treatment plant must obtain a Wastewater Hauler Permit from the District. Wastewater haulers that typically use the treatment plant for disposal are septic tank pumpers. Certain industrial wastewaters may be accepted, but these are considered on a case by case basis. The District does not accept waste grease from grease traps or interceptors and industrial hazardous wastes as defined in Federal and State regulations.

Any wastewater hauler applying for a permit to transport industrial special waste, as defined in IAC 35, Subtitle G: Waste Disposal, Part 809, shall also posses a valid IEPA Special Waste Hauler Permit. Each load of wastewater delivered to the treatment plant must have a District manifest. All loads of industrial special waste must also have an IEPA Uniform Hazardous Waste Manifest and the District must receive the necessary supplemental permits from IEPA to accept the wastes.

Atypical Discharge Requests

An industrial user may occasionally generate an atypical wastewater that may be discharged without upsetting or adversely affecting the treatment plant or collection system. All atypical discharges must be reviewed and approved by the District prior to discharge. Approval to discharge an atypical wastewater is requested by submitting an Atypical Discharge Request form.