RRWRD Purchasing

The Purchasing Department

administers the process of seeking bids, proposals, and quotations for services, supplies, capital items, and construction projects for the District, and therefore the acquisition of supplies, services and equipment. The department works closely with other departments in preparing Requests for Bids (RFB), Requests for Proposals (RFP), Requests for Information (RFI), and Requests for Quotations (RFQ). In some cases, the District utilizes DemandStar to provide documents and information for bids and proposals.

The information contained herein is for review purposes only. The District makes no representations or warranties for any information provided by a third party. Any potential bidder interested in a project should contact the District directly.

To access bids available through DemandStar, click the link provided.

To contact Purchasing call 815-387-7471 or email Purchasing.

All documents to download are in Adobe Acrobat format (.pdf) unless noted.

If you want to download the Free Adobe Acrobat Reader click:

Dated Posted	Number	Description	Due Date/Time	Document(s)	Contact	Status/Additional Information
07/28/2010	0849	Lift Station Standby Generators - 2010	08/12/2010 2:00 P.M.	0842 Lift Station Standby Generators - 2010 Review.pdf	Engineering Phone:815.387.7660 Email: Engineering
07/07/2010	1034	Chlorine Building Roof Repair	07/22/2010 9:00 A.M.	1034 Chlorine Building Roof Repair Specs Review.pdf 1034 Chlorine Building Roof Repair Plans Review.pdf	Engineering Phone:815.387.7660 Email: Engineering	1034 Bidders List.pdf 1034 Addendum 1.pdf 1034 Bid Tab.pdf
06/17/2010	10-215	Sale and Removal of Microwave Digestion System	06/30/2010 2:00 P.M.	10-215 Sale of Microwave Digestion System Review.pdf	Purchasing Phone:815.387.7425 Email: Purchasing	10-215 Bid Tab.pdf Awarded to Environmental Monitoring & Technologies
06/16/2010	10-216	Laboratory Siding	06/30/2010 2:00 P.M.	10-216 Laboratory Siding Review.pdf	Purchasing Phone:815.387.7425 Email: Purchasing	10-216 Bid Tab.pdf Awarded to Stratigic Contracting Services
06/15/2010	1134	Point Repairs 2010-2011	07/26/2010 9:00 A.M.	1134 Point Repairs 2010-2011 Specs Review.pdf	Engineering Phone:815.387.7660 Email: Engineering	1134 Bidders List.pdf 1134 Addendum 1.pdf 1134 Addendum 2.pdf 1134 Bid Tab.pdf Awarded to Go Excavating
06/15/2010	1137	2010-2011 Sanitary Sewer Lining	07/26/2010 9:00 A.M.	1137 2010-2011 Sanitary Sewer Lining 1 & 2 Specs Review.pdf 1137 2010-2011 Sanitary Sewer Lining 1 & 2 Plans Review.pdf	Engineering Phone:815.387.7660 Email: Engineering	1137 Bidders List.pdf 1137 Addendum 1.pdf 1137 Addendum 2.pdf 1137 Addendum 3.pdf 1137 Bid Tab Contract 1.pdf 1137 Bid Tab Contract 2.pdf Contract 1 Awarded to Michels Corporation Contract 2 Awarded to Terra Engineering & Construction

DemandStar.com offers the following information on all bids, proposals and quotations:

Addenda
Bid Documents
Bid Tabulations
Date and Time of Pre-Bid Conferences
Dates Bids are Due
How to Obtain a Bid Package

To view current DemandStar Bids and RFPs,CLICK HERE.

To learn more about the DemandStar service,CLICK HERE.

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TERMS & CONDITIONS Unless seller obtains the District's prior written authorization to the contrary, the seller agrees to all of the following terms and conditions. This document is available for download here:

Purchasing Terms & Conditions (Microsoft Word (.doc) format, 37 kb).
Purchasing Terms & Conditions (Adobe Acrobat (.pdf) format, 27 kb).

SHIPMENT VERIFICATION. A packing list must accompany the shipment. For a period of ten days following delivery, the District may inspect merchandise and verify weights and counts.

DELIVERY. The District may reject deliveries that arrive without a packing slip. The packing slip shall include the purchase order number. District may cancel all or any part of an order if seller does not comply with District terms and conditions set forth on this page. No Saturday, Sunday, or "Cash On Delivery" shipments are allowed.

ROUTING. Seller shall attach the original bill of lading, showing complete routing, to all invoices. Other agreements to the contrary not withstanding, the vendor shall ship all merchandise prepaid, freight added to invoice. Shipments shall be F.O.B. destination. If the District and the vendor have agreed in writing to terms that conflict with the provisions of this paragraph, such other terms shall supersede and shall govern this transaction.

REJECTION. If any of the goods received as part of this order are nonconforming as defined in the Uniform Commercial Code (UCC), the District may, at its option:

return such goods at the seller's expense and require the Seller to immediately replace the non-conforming goods

return such goods at the seller's expense and cancel the order.

make other arrangements agreeable to both the District and the Seller.

SERIAL NUMBERS. Serially numbered merchandise shall be identified by serial number on the packing slip and on the Seller's invoice.

DELAY IN PAYMENT. District shall not be liable for interest or penalties for any delay in payment caused by Seller's failure to comply with the terms and conditions of this purchase order.

ACCEPTANCE. This purchase order constitutes an offer on the part of the District. The terms and conditions of this purchase order supersede any conflicting terms and conditions of Seller. When accepted by Seller or its agent, this purchase order shall constitute a contract.

SERVICES. Where this purchase order is a contract for services in whole or in part, payment shall be made under provisions of paragraph 9, only for services that conform to this purchase order. District shall not pay invoices for incomplete or improperly completed services and shall not pay for services in amounts exceeding the price shown on the purchase order without prior written District approval.

TERMS OF PAYMENT. If the District receives a proper invoice for conforming goods or services before the fifth day of any given month, the District shall pay such invoice by the fifth day of the succeeding month. If the invoice arrives later than the fifth day of the month, the District shall pay such invoice by the fifth day of the second succeeding month.

PRICING. Where a price is stated on the purchase order, the entire contract price shall not exceed said price.

TAXES. The Rock River Water Reclamation District is exempt from all taxes with the exception of the Motor Vehicle Tax.

OVER SHIPPING. If the seller provides more merchandise than originally indicated on the purchase order, either in total or for any line item, the seller's delivery shall be nonconforming unless the overage has been agreed to in advance by the District.

SPECIAL CHARGES. No charges of any kind will be allowed unless clearly specified in the purchase order.

USE OF DISTRICT NAME. Seller shall not use District name in any advertising or promotional material without the District Director's prior written permission.

DISTRICT HELD HARMLESS. Upon acceptance of this order, Seller shall indemnify and hold the District and its representatives harmless from any and all liability of any nature or kin

d on account of use of any copyrighted or un-copyrighted composition, secret process, patented or unpatented invention, article or appliance furnished or used under this order. Seller shall likewise hold harmless and indemnify the District and its representatives from all suits, claims, actions, costs (either for defense or settlements, including reasonable attorney fees,) and damages to which the District or its representatives might be exposed by reason of an injury or alleged injury to the person or property of another in the execution of this order or from actions the District or its representatives take on the Seller's behalf. Such hold harmless and indemnification of District and its representatives shall not apply to the extent that suits, claims, actions, or costs arise from District's negligence. In such cases, Seller shall not hold District harmless for the consequences of its own negligence, but shall not be relieved from its duty to hold District harmless for Seller's negligent acts or omissions. For purposes of this purchase order, "its representative" means "the District's Trustees, employees, agents, assigns and their heirs."

OSHA and DRUG FREE WORK PLACE ACT. Vendor must comply with all applicable OSHA Standards and with the Drug Free Workplace Act.

EQUAL OPPORTUNITY EMPLOYER. Vendor shall, as a material condition of this contract, comply with the applicable portions of Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101 et. seq.) and specifically shall not violate the provisions of such article and shall take affirmative action to ensure that no such violations are committed.

FAIR LABOR STANDARDS ACT. All goods and services provided in response to this purchase order shall be produced in compliance with all applicable requirements of Sections 6, 7 & 12 of the Fair Labor Standards Act, as amended, and of regulations and orders of the United States Department of Labor issued under Section 14 thereof.

AMERICANS WITH DISABILITIES ACT. Seller complies with all applicable requirements of the Americans with Disabilities Act of 1990 (ADA). Seller will hold harmless and indemnify the District and the District's representatives as defined in paragraph 15 from all: (a) Suits, claims, or actions; (b) Costs, either for defense (including but not limited to actual, punitive, and compensatory damages) relating in any way to or arising out of the ADA, to which said firm is exposed or which it incurs in the execution of the contract.

SEXUAL HARASSMENT. The seller has adopted and promulgated written sexual harassment policies that include, at a minimum, the following information:

the illegality of sexual harassment;
the definition of sexual harassment under Illinois State Law;
a description of sexual harassment, utilizing examples;
seller's internal complaint process including penalties;
the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights and the Illinois Human Rights Commission;
directions on how to contact the Department and the Commission; and
protection against retaliation as provided by Section 6-101 of Illinois Human Rights Act (775ILCS 5/6-101).

Upon request, seller will provide the Illinois Department of Human Rights with the information described in this paragraph.

Questions or Comments:

Rock River Water Reclamation District
Purchasing Department
3333 Kishwaukee Street
P.O. Box 7480
Rockford. IL 61126

Phone 815-387-7471 or 815-387-7424
Fax 815-387-7538

DemandStar.com PHONE: 1-800-711-1712